2025 USTA North Carolina Tournament Offer and Contract Form

In addition to fulfilling and observing all National, Section and District requirements, USTA North Carolina mandates acknowledgement of Tournament Director expectations in regards to the administration of sanctioned events.  In addition to these requirements, it is necessary to provide excellent customer service to all players and families while conducting yourself as a positive representative of USTA North Carolina all to aid in the mission of promoting and developing the growth of tennis.

By signing this agreement and sanctioning an event, you as the Provider are committing to the following requirements:

• Rules and Regulations Adherence of USTA National, USTA Southern and USTA North Carolina requirements
• Serve Tennis You and all appropriate staff are properly trained in Serve Tennis and the overall administration of a tournament
• Tournament Personnel Arrange for adult event staff that are Safe Play Certified and knowledgeable to be on site at all times, including a USTA official when required
  • If more than one site is used the tournament is still expected to have sufficient coverage of officials in relation to how many courts are being used.
  • When an official is required, they must accept the role in Serve Tennis at least 8 weeks prior to the registration closing for the event.
    • Failure to have a Referee secured in Serve Tennis 8 weeks prior to the event registration closing will result in the tournament being hidden until the has been taken care of.
  • The Tournament Director and Referee are required to be different individuals and are expected to be on site throughout the duration of the event (The only exception to this is that a Level 7 Tournament and ADULT Level 6 can have the TD and Referee be the same individual but this must be cleared by the state office in advance).
• Sites and Facilities When needed, assume the responsibility for contracting tennis facilities where event play will take place and ensure the accuracy of availability of those facilities during tournament play by providing court agreements
• Administering the Tournament Follow all instructions regarding tournament applications including deadlines
  • Respond to all player/parent correspondence within 48 hours and within 24 hours if communication is received less than 3 days before the start date. 
  • Seeding, rankings, draw postings, scheduling, communications
    • Your referee should be present when the seeding, draws, and schedule are done (this can be virtual if in person is not an option)
  • Process entry fees, refunds, payments etc…
  • Post draws at least 48 hours in advance of the start of the event
  • No changes to draws and schedules after they have been made public without approval from the state office
  • Schedule events using USTA North Carolina guidelines for anticipated match length, and in such a manner that there is reasonable expectation that matches will go on close to the time posted.
  • Update scores and schedule accurately and in a timely manner
  • Proactively communicate with players about any changes to the schedule due to inclement weather.
  • Input all Code Penalties into Serve Tennis within 48 hours of the last match.
  • Notify Section Staff of sportsmanship issues including confirmation that code penalties have been properly recorded in Serve Tennis.